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PENGAD 800-631-698
EXHIBIT
Policy on Document Control
Policy No. 8
Chapter 1 General Provisions
Article 1 (Purpose)
This Policy shall be intended to stipulate basic matters on creation, storage, and
disposal, etc. of documents (including electromagnetic records) handled by the
Company and exceptional treatments, etc. in order to respond to lawsuits and other
legal/administrative proceedings (hereinafter referred to as "disputes, etc."), so that
document information can be properly and effectively managed and utilized.
Article 2 (General Provisions)
Documents of the Company shall be handled in accordance with this Policy, in
addition to those stipulated in the "Policy on Handling Contract Documents, etc, and
Corporate Seals (Policy No. 6)", the "Policy on Confidential Information Management
(Policy No. 18)", and the "Policy on IT Security (Policy No. 67)".
(2) Each core organization shall set forth standards for creation, storage, disposal, and
other detailed treatment of documents to be handled at the core organization
thereinafter referred to as "Function Standards"), in accordance with the provisions
stipulated herein.
Article 3 (Definitions)
Definitions of the terms used in this Policy shall be as set forth in the following items.
1. "Documents" shall mean approval documents, notification documents, reports,
conference materials, correspondences, fax/telex transmissions, bills, various
records, drawings, microfilms, photographs, video/audio media, electronic mail,
and any other documents and electromagnetic records handled in connection with
Company business (including those created by external parties, but excluding
publications such as newspapers, magazines, and books, etc.).
2. "Disks" shall mean electromagnetic recording media, including floppy disks,
CD-Rs, and DVD-Rs, etc.
3. "Storage" shall mean managing documents in any of the following methods and
places for specified periods of time. Documents stored shall be referred to as
"Stored Documents."
1) By the originals or write-protected disks, in lockable cabinets or desks, or
designated warehouses
2)
By electromagnetic means, in access-controlled servers
Confidential - Subject to Protective Order
TAKJ-TPC-00000252
Source: https://www.indup2378 0boots.ucsf.edu/docs/jpjf0226

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