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CONFIDENTIAL
RJR ANNUAL MEETING COMMITTEE -- MASTER SET-UP LIST OF ARRANGEMENTS
Final: April 20
SCHEDULE
Monday, April 23
8:00 a.m.
RJRT Security begins providing 24-hour security at
convention center (to protect equipment and supplies coming in).
Ed Sehon to provide Security with list of staff who should
be permitted entrance to convention center on Monday & Tuesday.
ED NEEDS INPUT FROM AV, ART, MONA, GRADY, TOMMY K.
Early a.m.
Set-up begins at convention center (air conditioning to be on;
drinks/ice/snacks available for working staff):
JKS begins setting up displays and hanging banners.
Convention Center staff starts to set up tables, chairs, etc.
Do NOT set chairs in North Main Hall yet!
Grady Pardue set-up office equipment, phones.
AV begins loading in (A&V Co.).
NOTE: All day Monday and Tuesday, April 23-24, and before 8:00 a.m. Wednesday, April 25,
no one is permitted in the convention center unless they have an RJR staff badge OR their
name is listed on the security list provided to Russell See, and verified by photo ID.
8:00 am
Convention Center sets up stage in North Main Hall.
8:30 a.m.
Need Lentz contractors to bring truck to convention center.
(Truck to be loaded at Plaza dock on Friday afternoon, April 20.)
Contact Phyllis Rumple (741-3951) or Sheryl Spainhour (741-5496) for
instructions
9:00 am
AV crew begins set up (A&V Co.).
Early am
Distribute detailed assignments memo and staff badges to people staffing the
annual meeting. Staff badges will be personalized with individual names. (PR)
Distribute staff manual to key PR staff Friday, April 20. (PR)
5 p.m.
All computers/phones/copiers in RJR staff room at convention center to be
operational, with e-mail capabilities.
NOTE TO
RJRT staff needs cell phones... Phyllis to provide number of phones needed;
GRADY
Grady to order phones, accessories, handle activation.
Confidential Draft - Revised 4/26/2002 - Page 1
52647 6102
Source: https:7/www.industrydocuments. ucsi. edu/docs/kknyUzz5

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